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Lynch Family of Companies is looking for an energetic, professional to join our team as an Office Administrative Coordinator. We offer competitive pay, great benefits and a family oriented atmosphere.

General Administrative Duties:

  • Greet visitors at main office with courtesy and professionalism and direct to appropriate parties
  • Handle basic clerical office duties, such as answering and routing phones (central switchboard); responding to emails and general correspondence; filing, and data entry, and reporting for various internal divisions
  • Primary point of contact for new and existing customers of ABC Storage, a local self-storage and vehicle storage business
  • Process rentals and contracts of self-storage and vehicle storage
  • Invoice and process payments from ABC Storage customers
  • Maintain self-storage management software/dashboard and logs of customer traffic
  • Coordinate with warehouse staff for customer access
  • Prepare monthly reports for ABC Storage
  • Handle, organize, and track incoming and outgoing mail and packages
  • Process credit or debit card payments from customers
  • Assist Moving and Home Delivery Supervisors and Manager in ways that optimize procedures for the office, such as: Logistics support and Billing support.
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain general office supply inventory and coordinate purchases
  • Transcription as needed (knowledge of proper business correspondence)
  • Other duties as appropriate or assigned by management

Experience Requirements:

  • Associate degree in office administration preferred
  • 5+ years’ experience in professional administrative support
  • Logistics and billing support experience preferred
  • Exceptional interpersonal and written and verbal communication skills
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite
  • Proficient with office technology and equipment, including fax machines, printers, copiers, scanners, and computers
  • Creativity and strong problem-solving skills
  • Professional appearance and courteous manner
  • Clear, polite phone voice and solid presentation skills
  • Strong task and time management skills
  • Basic math skills and understanding of basic financial concepts

To apply please submit resume or call Jana at (207)942-2220 x137

Job Type: Full-time

Submit Your Resume!

To submit your resume for this position, please fill out the required information below, attach your resume, and then click Submit!

Please note that this is only the first stage of the application process and is in no way a guarantee of employment.

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  • Max. file size: 256 MB.
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  • Pre-Employment Screening Requirements

    This is a DOT requirement. If you cannot pass the drug screening tests, to include testing of marijuana, we cannot hire you.
    We run local, state, and national background screening and motor vehicle reports before hiring.
    Many positions involve strenuous physical activity at times, including lifting and moving heavy items repeatedly.